Privacy Policy

Last updated 14 August 2026

Who this covers

This policy covers the staff scheduling application used by Absolute Dermatology employees. It is an internal workforce tool. It is not a patient-facing service, and it holds no patient information of any kind.

What we hold

Employment information needed to build a staff schedule: your name, work email address, job role and skills, work locations, scheduled shifts, time-off requests, call-outs, certifications, and training records. If you choose to receive text alerts, we also hold the mobile number you give us and a record of when you agreed.

Text messages

Text alerts are optional and off unless you turn them on yourself in the app. We use them for one thing: telling the people who arrange coverage that somebody has called out. Message frequency varies and depends on how often call-outs happen. Message and data rates may apply.

You can stop them at any time by replying STOP to any message, or by switching them off under Text alerts in the app. Reply HELP for help.

Mobile numbers and text-message consent are never sold, and are never shared with third parties or affiliates for their own marketing.

Who we share it with

Only the service providers that make the application run — hosting, the database, transactional email, file storage, and the text-message carrier — and only so they can deliver that service on our behalf. We do not sell any of it. We disclose information otherwise only where the law requires it.

Who can see your record

Access follows your role. Colleagues can see the schedule they work alongside; the people who manage staffing can see the roster and time-off requests; administrators can see account settings. Changes to records are logged with who made them.

How long we keep it

For as long as you are employed and afterwards for as long as employment and payroll records must be retained. Deactivating an account removes future scheduled shifts but keeps the historical record of days already worked.

Your choices

You can turn text alerts on or off yourself at any time. For anything else in your record — a correction, a question about what is held, or a request to see it — contact whoever manages scheduling or human resources at Absolute Dermatology.

Contact

Questions about this policy: contact Absolute Dermatology and ask for the practice administrator.